The AI Phone Agent for Event Planners
iAllo calls venues and vendors for your event team. It navigates the phone menu, waits on hold, and handles the call or brings a planner in when a person is needed. Every call is transcribed and summarized, so no detail or deadline slips.
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Why Event Planners Need iAllo
Event planning is all about timing, coordination, and communication. But when you’re juggling dozens of vendors, venues, and last-minute changes, it’s easy for things to slip through the cracks, especially when you’re stuck on hold or tracking calls manually.
Repetitive Calls
Calling the same vendors or customers again and again.
Time on Hold
Wasting time on hold with venues or AV vendors.
Manual Notes
Notes written by hand or scattered across inboxes.
Missed Follow-Ups
Forgotten items that delay payments or planning steps.
Out-of-Sync Teams
No one’s sure who talked to whom.
Planning Burnout
Miscommunication causes last-minute scrambles.
iAllo is for event planners, agencies and in-house event teams who coordinate venues, caterers, florists and AV vendors by phone, and need every call and confirmation in one place.
What iAllo Handles
iAllo is your AI call assistant for event planning, designed to handle the follow-ups, hold times, and history tracking so you can focus on creating unforgettable experiences.
Dials vendors and waits on hold so you don’t have to
Creates call transcripts and summaries in real time
Reminds you to follow up on confirmations and last-minute changes
Keeps vendor communication organized by event, category, or date
Makes it easy to delegate calls and share notes across your team
Questions about iAllo for Event Planning
Can iAllo wait on hold with venues and vendors for me?
Yes. iAllo places the call, navigates the phone menu and waits on hold. It can talk to the vendor, or bring you or a teammate in when a person answers. Afterwards you get a transcript and a summary, with a follow-up reminder for the next confirmation.
Can my event team share vendor call notes?
Yes. Every call is recorded, transcribed and summarized, and tasks and call history are shared across your team. Everyone can see who called the florist and what was agreed, and you can bring a teammate into a live call when needed.
How does vendor call info get into my planning tools?
Copy the summary or transcript, ask iAllo’s AI to pull out the details you need, such as delivery times, quotes or access windows, or ask the iAllo team for a report of your calls. Direct integrations are coming soon.
